One vendor account. Two versions of it.
Vendtra brings your ledger and the party’s into one place, matches what it can, brings your team what it can’t, and sends the vendor a reconciliation they can open and answer — with the bills, debit notes and payment advices attached to it.
Excel, CSV and searchable PDFs from Tally or your ERP · Vendtra never changes anything in your books
| Particulars | Amount |
|---|---|
| Closing balance as per vendor’s statement | ₹10,72,697.00 |
| Less: reconciling items | |
| Opening differenceCarried from the previous period | 27,131.00 |
| Debit notes entered by us, not posted by partyDN 196 · DN 273 | 23,063.00 |
| Bills not entered in our books4 invoices | 52,094.00 |
| Timing — post-cutoff items5 invoices dated after our cut-off | 92,638.00 |
| TDS variance (annexure)100 invoices, TDS on the pre-GST base | 52,793.75 |
| Total reconciling difference | 2,47,719.75 |
| Closing balance as per our books | ₹8,24,977.25 |
A party’s balance doesn’t agree with yours. You ask your accounts team to reconcile it. Then this happens, and none of it is in anyone’s control.
Three weeks, and the balance still isn’t agreed. The matching itself was an afternoon of that. Everything else was waiting for a document, or waiting for a reply.
You ask your accounts team to reconcile the party’s account.
They email the vendor’s accounts team asking for the ledger. No reply.
After a follow-up call, the statement arrives — as a PDF, for a slightly different period.
Your accountant works through it against Tally, line by line. Printouts, a highlighter, a list of differences.
The list goes to your point of contact, in an email thread that already has five other subjects in it.
Three of the seven documents come back. Two of them you already had.
The working is redone, because both books have moved since.
Both ledgers going in, the review queue in the middle, the statement and the link at the end.
Narrated walkthrough — 2–3 min
Your account for that party, and the statement they sent. Excel, CSV, or a searchable PDF from Tally or your ERP.
The routine entries are already matched. Your team looks at the rest, writes the reason on the entry, and closes it.
The statement, the supporting documents, and a place for them to upload what’s missing. No login for them, no new mail thread for you.
The reasons two correct ledgers disagree are the same ones every month. Vendtra handles them by rule, in code, and brings your team the entries that actually need a decision.
Matched on the trailing number, so a bill booked as 22-23/45 still finds 23-24/45. The typo that breaks manual matching doesn’t break this.
Matched on the pre-GST base, at the rate set for that party — the way it was actually deducted. A hundred invoices that each look wrong get matched instead of landing on someone’s desk.
Bank entries share no reference between the two books — your voucher number against their RTGS string. Matched on amount and date, and grouped where one receipt settles several invoices.
An AI pass proposes groupings, and every proposal has its arithmetic recomputed in code before your team sees it. Groups that don’t tie are discarded and never shown.No figure on your statement is produced by a language model.
In the reconciliation shown at the top of this page: 237 entries across both books, 226 matched automatically, 11 brought to review. That is this reconciliation, not a rate.
Their closing balance at the top, every reconciling item beneath it, your closing balance at the bottom. Nothing rounded, nothing simplified.
Each affected entry with its date, voucher number, amount and the comment your team wrote on it. Nothing to reconstruct later.
Your senior person’s time goes to the ten entries that need judgment, not the two hundred that don’t.
Put your whole accounts team on it. You pay for the accounts you reconcile.
Free trial: 3 vendor reconciliations. No payment details required.
One person, a handful of regular suppliers.
₹8,499
₹29,990
per quarter
per year
75 vendor reconciliations per quarter
300 vendor reconciliations per year
Charged per vendor account per calendar month; re-runs within the month are free and unlimited.
A month-end that covers most of the vendor master.
₹13,999
₹49,990
per quarter
per year
150 vendor reconciliations per quarter
600 vendor reconciliations per year
Charged per vendor account per calendar month; re-runs within the month are free and unlimited.
Long vendor lists reconciled every month.
₹19,999
₹69,990
per quarter
per year
300 vendor reconciliations per quarter
1,200 vendor reconciliations per year
Charged per vendor account per calendar month; re-runs within the month are free and unlimited.
Unlimited users · Unlimited vendors in the master · No setup fee · GST extra
Vendtra is early and moving quickly. This is what is being built, so you know what you are buying into.
Three vendor reconciliations free. No payment details required.
Start freeExcel, CSV and searchable PDFs · Vendtra never changes anything in your books